Student Activities
George Mason University

Student Organizations: SFB Budget Guidelines & Forms

 

The Office of Student Activities is testing a new pilot process for student organization funding through the Student Funding Board for the 2008-09 academic year. During the year, we will conduct multiple assessments to collect feedback from various university constituents involved in this process. This feedback will be used to determine if the process will be continued for the 2008-09 academic year.

Forms

SFB Cover Sheet
SFB Form 1 (Summary Form)
SFB Form 2 (Event Details)
SFB Series of Events Form (For week long Activities/Programs) 
SFB Co-sponsor Form (For multiple organizations co-sponsoring an event)
SFB Event Evaluation Form (Submitted after the event has taken place)

Funding Guidelines

General Rules/Guidelines for Funding of all requesting organizations:

  • All Recognized Student Organizations are eligible to receive a maximum of $2,500 per semester with a cap of $4,000 per year.
    Funding requests can be made within the following categories:
    1. Conferences/ Leadership Programs/ Competitions
    2. Revenue Generating Events (Maximum Allocation of $1,000 per semester)
    Per Administrative Policy No.6 “All funds generated by the activity, whether from use of student fees or from other sources, must be deposited into and expended through the university account of that activity”
  • Please also refer to the "Cash Handling & Wristband Procedures for Recognized Student Organizations" section of the Mason Event Procedures & Guidelines
    3. Non-Revenue Generating Events
    4. Newsletter/Publications
  • Office Supplies may be requested once per academic year. The Maximum Allocation for this will be $100 per ACADEMIC YEAR. This allocation WILL BE considered part of the $2,,500 maximum per semester.
  • National Dues/National Insurance may be requested by organizations. The Maximum allocation for this will be $500 per ACADEMIC YEAR. This allocation WILL BE considered part of the $2,500 maximum per semester.

Review Process

  • The SFB committee will review requests every 2 weeks.
  • Responses will be provided to applicants via email by an SFB Memberr within 1 week of the deadline

Application Process

All Student Funding Board requests must be submitted by 5:00 pm on the event deadline prior to the event. Awards for approved programs will be announced at least 48-72 hours (or 2-3 business days) after each Committee review session.


Fall 2009 Deadlines

September 4th

September 18th

October 2nd

October 16th

October 30th

November 13th

December 4th (for all programs taking place between Jan. 19th, 2010 until Feb 12th, 2010)


NOTE: Each student organization's PRIMARY Mason Faculty/Staff Advisor must also SIGN the Application (SFB Coversheet page 2) in order for the funding application to be complete.


Application Checklist
Please make sure your application is complete prior to submitting, include the following:

  • SFB Coversheet:
    Page 1 Initialed by Student Organization President
    Page 2 Signed & Dated by Student Organization President & Co-sponsoring
    Organization if applicable and Primary Faculty/Staff Advisor Signature
  • SFB Form 1(Summary Form):
    All applications must include SFB-1, Please make sure all information is filled out completely
    If you are only requesting money for Office Supplies or National Dues/Insurance, do not submit SFB-2 Form
  • SFB Form 2(Event Details Form):
    Please submit one SFB-2 form per event, do not submit multiple SFB-1 forms
    Please make sure all information is filled out to its entirety, attach any invoices/information to help support the cost of your event. The more detailed the better!!!