SFB Frequently Asked Questions (FAQs)
1. How far in advance should I submit a funding application for an event?
2. Can I apply for funding after the event has already taken place?
3. Where do I find the Student Funding Board Forms?
4. Where can I get help on applying for funding and filling out the forms?
5. Do I need to apply for funding before submitting check request and other expenses?
6. Do I need to submit all original invoices/receipts in my student funding board application?
7. My organization was approved funding from SFB? What is the next step?
9. How do I find out what vendors accept Purchase Orders (POs)?
11. How long will it take to receive a reimbursement?
1. How far in advance should I submit a funding application for an event?
A minimum of 4to 6 weeks, but please keep in mind there could be up to a one week turn around time for funding approvals.
2. Can I apply for funding after the event has already taken place?
No, all funding requests/applications must be submitted 4 to 6 weeks prior to the event.
3. Where do I find the Student Funding Board Forms?
http://sa.gmu.edu/student_orgs/sfb/hearings.php
4. Where can I get help on applying for funding and filling out the forms?
Please visit an SFB Governor during office hours, email sfb@gmu.edu or visit
http://sa.gmu.edu/student_orgs/sfb/index.php
5. Do I need to apply for funding before submitting check request and other expenses?
Yes, unless you have SGR, in which case you would just need to submit the appropriate reimbursement form along with original receipts or invoice. If SGR funds should be used to process a payment or reimbursement, please make a note on the reimbursement form (e.g. Check Request).
6. Do I need to submit all original invoices/receipts in my student funding board application?
No, only submit copies to support the cost of your event and/or cost estimates. All original documentation must be submitted to the Student Activities Business Manager when requesting reimbursement using the appropriate forms. Remember the SFB only needs copies to approve funding but Accounts Payable and the Travel Office will need originals.
7. My organization was approved funding from SFB? What is the next step?
Visit the Fiscal Management website for information about payments and reimbursements.
8. How do I receive a reimbursement for travel related expenses and what should I submit in advance (prior to attending trip/conference)?
Please visit the Fiscal Management page for instructions:
9. How do I find out what vendors accept Purchase Orders (POs)?
Please visit the eVA website to see if vendor is registered and contact vendor to see if they will accept a George Mason University Purchase Order: http://learnabouteva.dgs.virginia.gov/Vendors.aspx
The following are the most common vendors who accept a PO:
- Giant
- Domino's Pizza
- Papa John's Pizza
10. Where do I find the check request form, food and beverage authorization form, W-9 form, and other financial related forms?
Visit the Fiscal Management page to access forms.
11. How long will it take to receive a reimbursement?
Personal reimbursements take at least 7 to 10 days and vendor payments takes at least 30 days.
