Student Organizations :: Documents and Forms

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New Organizations

• The Recognition Process
• 2009-2010 Student Organization Recognition Form (SORF)
• Constitution Guide
• Constitution Tips
• Advisor Confirmation Form
• Roster of Founding Members

Maintenance of Established Organizations

• 2009-2010 Student Organization Recognition Form (SORF)

 

 

 

General Recognized Student Organization Policies & Guidelines:

• Mason Event Procedures & Guidelines

  This policy includes the following information:

  • Procedures for Late Night Events
  • Cash Handling & Wristband Procedures for Recognized Student Organization Events
  • Major Event Guidelines for Recognized Student Organizations
  • Amplified Sound Guidelines for Outdoor Spaces
  • General Guidelines for Space Use In and Around the Student Centers
  • Johnson Center Bistro Event Facilitation Guidelines for the Student Centers

 

• Space Utilization and Scheduling

 

• Vending Sales & Solicitation

 

• Chalking Policy

 

• Poster Posting Procedures

 

• GMU Approved Caterer's List

 

Fiscal Management - Payments & Reimbursements

Note: You must pass the Fiscal Management Workshop test and have SFB, SPF or SGR funds available before you can submit any of these forms to our office.

 

• Check Request Form (Used for purchases of less than $2,000)
• Food & Beverages Authorization Form
• Purchase Order (PO) Form (Must be submitted at least 5 days prior to event)
• Journal Voucher Transfer Form: Single or Multiple
• W-9 Tax Form (Used if paying a business entity only)
• Independent Contractor Evaluation Form (Used if paying individuals only)
• George Mason University Contract Packet (Must be submitted at least 30 days prior to event and must be accompanied by a Check Request form if cost is less than $2,000 or Purchase Requisition form if cost is more than $2,000))
• Travel Waiver (Risk Assessment & Release) Form (Must be submitted prior to travel)
• Revenue Refund Form (Use if SGR funds are available only)
• Event Evaluation Form (Must be submitted after every event funded by SFB or SPF)

Hard copy only – pick up from Student Activities Office:

 

• Cash Receipt Form
• Purchase Requisition (PR) Triplicate Form (Use for purchases of $2,000 or more)
• Motor Pool Request

 

Sample Forms:

• Check Request Form Sample
• Food & Beverage Form Sample
• Purchase Requisition Form Sample
• Purchase Order (PO) Form Sample
• Cash Receipt Form Sample

 

 

Travel Forms available online: https://travel.gmu.edu/